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Thursday, April 07, 2011

Using a Shredding Service is Putting Your Company's Security In The Hands of Strangers. It's Also Expensive

If you're using a shredding service, you're putting your company's security at risk!

When it comes to protecting your company, customers, and employees, shredding sensitive data is imperitive. But shredding your data before it leaves the building is the only way to be absolutely sure it was destroyed prior to someone else seeing it.

When you hand over documents to a shredding service, you are relinquishing control of your security program, A complete stranger is now in posession of your sensitive data. Would you feel comfortable handing that same person a box containing your personal bank and credit card statements and then watching him walk out the door with them? If the answer is no, you should consider eliminating the middle man and shredding "at the source" with a shredder from Milne Office Systems.

What's in a name?

Today, many services offer "on-site" shredding. This is a reassuring term, but consider that even if they shred the material in your parking lot, it still leaves the building in the hands of strangers. Documents may be piled up in the parking lot awaiting their turn to be shredded and someone has to take time off work to watch the process if you want to be absolutely certain the work was done correctly.

The main motivator for any shredding service is not your security - it's their profit.

Shredding services deal in bulk, Just like a pizza delivery driver, the faster they work, the more clients they can service. In addition, using low cost labour means a higher profit margin. This combination of speed and cut-rate labour means a high probability for mistakes, which you can't afford them to make. All it takes is one box of documents left behind on a curb to put your company in a world of trouble.

You can't delegate document security

A common misconception about shredding services is that once they take possession of your data, the responsability for safeguarding it passes to them. The truth of the matter is that all businesses required to maintain confidentiality of records cannot transfer the responsability of properly disposing them to an outside contractor. The legal responsability for the security of the information remains with the business. A certificate of destruction is not a legal document that will absolve the business from responsability / liability in a court of law.

Think of the cost

Outsourcing shredding is a consistent expense which will never decrease. Inevitable economic factors will take their toll on the shredding service, and these costs will get passed on to you.

They include:
  • rising gas prices (fuel surcharges)
  • truck and equipment maintenance
  • higher labour costs
  • increases in liability insurance premiums
  • inflation
In many cases, a company can purchase shredder(s) capable od handling all their shredding needs for less than the cost of using a shredding service for a single year. With over 50 models to choose from in six security levels, Milne Office Systems has a shredder to fit every application and budget.

Posted by Milne Office at 12:00 AM 0 Comments