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Thursday, May 26, 2011

The Multifunction Printer vs. The Stand Alone Office Printer

Printer Functionality

The first obvious advantage of the multifunction printer or MFP as it is most commonly known, is functionality. MFPs have an impressive range of capabilities. Typically, an MFP will provide you with photocopying, network printing, scanning and faxing with options for both black and white and colour. Today, most MFPs are usually internet and network ready, so they can be quickly, simply and seamlessly integrated into your existing office systems and workflows.

Space Saving Multifunction Printers

Most offices that install a Multifunction Printer will find they save a lot of space. Often smaller businesses would simply have done without the high level of functionality a multifunctional device affords, thinking they had to choose between whichever single function machines were available to them, based on their business priorities and the limited amount of space. Thankfully, today's MFPs, along with offering ever increasing levels of functionality, are becoming more compact. While a multifunctional device is still typically larger than a standard office printer, in terms of what an MFP offers for its size, it obviously the better option rather than multiple office/desktop stand alone printers, scanners and fax machines. For larger office set-ups, many will find that an MFP will out-perform their separate single function devices on those individual functions. Considering a lot of offices will be under-utilizing their existing devices, combining functions, with an MFP that performs well across the range of capabilities, could be an ideal, space-saving solution.


Multifunction printers are heavy-duty machines that are built to last. A standard office/desktop printer is not designed to withstand the constant, often heavy-handed and varied usage that will be typically thrown in the direction of an MFP. Depending on the size and price of the machine you're choosing, MFP duty cycles will usually beat  those of most office printers and will certainly put the average desktop printer to shame.  As robust as they are, MFP's will need less attention and your company downtime could be cut considerably, even when compared with your existing single function office devices. Unlike a range of various single function office devices, running just one multifunction printer at any one time means your chances of seeing a technician and the associated bills are on average much lower, replacing multiple potential fault risks with just one.

Reduce Page Cost

By replacing your usual desktop/office printer with a multifunction device, you can make significant savings. The lower initial outlay for most office, desktop printers can make them much more attractive when compared with a multifunction printer. However, the day-to-day running costs of a desktop printer could be considerably more. Toner/ink cartridges can be very expensive, and often require disappointingly regular replacement. If you buy or lease a multifunction printer, you can a significant reduction on your printing costs. For example, you can usually opt for a service/support agreement where the MFP will be completely maintained and repaired for a fixed cost per print/copy and all parts, toner and labour can be included. Printing this way would provide you with considerable savings, especially on your consumables.

If you would like to re-examine your current printing situation, save money and increase productivity, contact us today! One of our qualified document specialists would be more than happy to help you!  
Posted by Milne Office at 12:00 AM 1 Comments