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Wednesday, November 28, 2012

Ricoh Devices for Environmental Sustainability

We all want to do our part to promote environmental sustainability but where should you start? Fortunately, there are now many opportunities to help you build a greener office and protect the environment with Ricoh Multifunction Devies and printers from Milne Office Systems.

Green printing is one of the easiest ways that your business can reduce carbon footprint at the same time reduce your document costs. Ricoh supports zero-waste-to-landfill operations from product design, manufacturing, and distribution operations to offer printers and multifunction devices that are eco-friendly all the way through. With built-in Go Green features, your business can easily and affordably promote environmental sustainability.

Ricoh's Go Green Solutions

Quick Start-Up Technology (QSU)
Enables imaging systems to start up quickly when needed, while reducing energy consumption when the system is in sleep mode.

High-Speed Duplex Printing/Copying/Scanning
Allows for duplex copying at the speed of one-sided copying, and electronic file sharing, available in networked systems.

Energy Star Compliant
Ricoh multifunction printers (MFPs) are 100% Energy Star compliant and feature quick recovery from cold start or Energy Saver Modes.

ISO Certification
Savin products are manufactured in facilities that meet the rigorous international standards of ISO 14001.

Recycling programs
Milne Office Systems customers are actively encouraged to mail their used toner cartridges to Ricoh recycling centers through its Toner Cartridge Return Program. Click here to print your no charge Ricoh Toner Cartridge return address label.

Here at Milne Office Systems, we make it easy for you to do part in maintaining environmental sustainability. Ricoh lives by the philosophy "Our Earth Our Tomorrow" and you should too. Invest in a Ricoh, invest in your future.
Posted by Kaisia Cole at 9:40 AM 0 Comments

Thursday, November 15, 2012

If you haven't upgraded yet, what are you waiting for?

Technology is moving ahead, why aren't you?!

Mine Office System's newest range of mailing machines are a series of Intelligent mail processing Systems that combine intelligent automation, intuitive programming, connectivity and online management into a single solution. When combined with the functionality of myneopost, the IS series will provide customers with a completely new user experience that cannot be matched by the competition's current product offering.

Mail Processing Made Simple

IS-420 Mailing System:

Neopost's Intelligent System IS-420 delivers it all, with fast, reliable and easy-to-use mail processing.

With state-of-the-art technology, whisper quiet operation and myneopost online services at your fingertips, the IS-420 postage meter is the best-in-class solution to meet all your mail processing requirements.

The IS-420 combines connectivity, online system management and a host of smart features into a single solution, allowing you to process any combination of mail without slowing you down.

Versatile, Integrated Mail Processing Made Easy

IS-440 Mailing System:

When it comes to getting a job done, thriving businesses count on reliable processing that adds value and streamlines performance. Neopost's Intelligent Solution IS-440 delivers it all with fast, reliable and easy-to-use mail processing.

With state-of-the-art technology and connection to my neopost online services at your fingertips, the IS-440 is the best-in-class solution to meet all your mail processing requirements.

The whisper-quiet IS-440 offers a host of smart features that makes it easy to operate.

Intelligent Mail Room Tools Made Easy

IS-480 Mailing System:

Dynamic businesses count on smart productivity tools to do more than simply move the mail. Neopost's Intelligent Solution IS-480 takes mail processing to a new level of intelligence and delivers productivity at its best.

With state-of-the-art technology and connection to myneopost online services at your fingertips, the IS-480 is the best-in-class solution to meet your demanding mailrooms needs.

With its whisper-quiet operation and host of smart features, the highly capable;e IS-480 is easy, fast and efficient!

Call us today and speak to one of our qualifued Mailing Specialists, we have a system for you!

Posted by Kaisia Cole at 12:00 AM 0 Comments

Thursday, November 08, 2012

Do-It-Yourself Paper Jam Repair

Paper Jams
When a copy machine is used to copy or print, paper jams are likely to be the most encountered trouble issue. Many paper jams can be remedied without replacing parts in the copier.

Be gentle when removing paper from the paper path while clearing a jam. The paper left in the paper path should be free from the grip of the paper path rollers. Look for handles to push, pull, turn or release if you encounter resistance when trying to remove a piece of paper from the machine. Aggressive removal of the paper from the grip of the paper path rollers may result in torn bits of paper being left behind. Even after the original jam problem is resolved, those stray bits of paper left in the machine's paper path will induce a new jam issue that might not be as easy to resolve by the end user.

Remove the stack of paper from the paper tray that was being used to copy or print from. Inspect the stack of paper for damage such as folded corners or ripped edges. Don't just open the tray and inspect the paper where it sits. Remove the stack and turn it over to look at the bottom of the stack. Remove any folded, wavy or damaged paper found in the stack, fan the paper thoroughly and then replace the paper stack in the tray.

Inspect the paper guides that hold the stack in place within the tray. The guides should neither be too tight nor too loose. Either state will cause jams. The paper stack should lay flat in the tray and have a small amount of play around the edges--usually no more than about 1/8th of an inch.

Note also the height of the paper stack in the tray. Somewhere on the paper guides there will be a mark to indicate the maximum stack height, or if the copier is very low capacity there may not be a mark. There may only be a maximum number of sheets specified in the owner's manual. Be certain the paper stack does not exceed that height mark or sheet count. If the stack is too high, there will be paper jams.

Dirty paper rollers can also cause paper jams. The feed and transport rollers in the copier will accumulate a buildup of paper dust, fuser oil and toner residue. This buildup will reduce the roller's effectiveness and can cause paper jams. Clean the rollers with a soft, lint-free cloth dampened with water. Use a gentle scrubbing motion on the rollers to clean off the buildup of dust and residue. Open the interior access panels and clean all the visible rollers.

Do not use alcohol or other cleaning agents unless directed to do so by a Milne Office Systems representative. Alcohol or other harsh cleaning agents can damage or degrade the material used in the rollers, which in turn reduces the effective life of the roller. Use a mild soap and water solution if you feel that water alone is not sufficient to adequately clean the buildup from the rollers but make sure any excess water is squeezed out of your cloth to avoid getting water into your copier.

For more information or for more do-it-yourself copier repair tips, contact our service department.

Posted by Kaisia Cole at 8:30 AM 0 Comments

Thursday, November 01, 2012

How To Store Your Ricoh Toner Cartridges

Toner cartridges can be stored for long periods of time without going bad. They can last for several months and still work just as well as if you had just purchased them yesterday. The bad news is that these toner cartridges do indeed have a shelf life. Milne Office Systems recommends that all toner cartridges to be used within one year of purchase or else the quality of printing using the toner will suffer. The performance of the toner will severely worsen if it sits around for too long.

There are some ways you can put off the deterioration of your toner cartridges. To guarantee the best results from the cartridges, make sure to keep them sealed in a bag until they are to be installed into a printer. Do not keep them lying around without being covered or surrounded by a bag. Keep the cartridges at room temperature in a dry location and avoid exposing them to extreme humidity, cold, or heat. Various weather conditions could make the toner, a fine powder, clump together or otherwise fail.

Some specific conditions to consider when storing your toner cartridges are:
  • Do not store your discount toner in temperatures in excess of 95 degrees Fahrenheit (35 degrees Celsius) or lower than 50 degrees Fahrenheit (10 degrees Celsius). These are numbers that generally apply to most cartridges.
  • Keep your toner cartridges horizontal. Do not store your cartridges vertically.
  • For long-term storage, keep the toner cartridges in their original packaging (cardboard box and sealed bag).
  • Try to keep the relative humidity where your cartridges are being stored between 45 percent and 80 percent.
  • Do not store your toner cartridges in any place that experiences rapid and extreme fluctuations in temperature or humidity.
  • Avoid subjecting your toner cartridges to direct sunlight, even for short periods of time.
  • Avoid storing or keeping your toner cartridges in places that are dusty or where dust may gather.
  • Do not store your toner cartridges in your car or vehicle – not even the trunk – for long periods of time.
  • Do not store your toner cartridges anywhere corrosive gases may be present.
  • Toner cartridges can be affected by salty air. Try to keep your toner cartridges out of air that may have high saline concentrations.
If you follow these guidelines, you will likely keep your toner cartridges in working condition whenever you choose to use them, maximizing their life spans.
Posted by Kaisia Cole at 3:15 PM 0 Comments