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Thursday, November 30, 2017

Year End Savings - 4 Reasons to consider upgrading

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Thursday, November 30, 2017

The old workhorse is still putting out prints. Faithfully, every day it seemingly handles the document requirements of your office but upon closer examination, does it really save you time and money?

How do you know when it’s time to upgrade?

Consider these 4 factors;

Efficiency - Warm up times to print/copy/scan are likely slow. This can leave extended lag time for customers who require invoices for purchases. The risk of breakdown and costly repairs grows as units reach their maximum copy output. For smaller devices nearing the 250,000 to 300,000 print copy count, breakdowns are inevitable.

Access – In the ever-evolving world of efficiency, it is important to provide remote access printing to your workers. If they are travelling or working from home, jobs can be sent directly to the MFP for review. With the new cloud-based technology of the Ricoh ICE software, projects and documents become easily managed by all who contribute in ‘Real time”. Deadlines are achievable.

Information Security – Every document printed is stored within the hard-drive of the printer. Older devices are not equipped with encryption technology to protect your information.

Material Costs – Inkjet cartridges are becoming costly and harder to find for some of the ‘workhorses’ that are in the field. Ricoh has spent a lot of time and money developing the efficiency of toner and paper usage on all devices. The convenience of having print /scan/share/store functions directly on the MFP has streamlined document management in the workplace.

If you are concerned about how much your printer is costing you, invite one of our experienced analysts in for a consultation. It is amazing how much time and money can be sifted out of your pockets by these older units.
Posted by Cindy McKay at 10:55 AM 0 Comments