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Thursday, September 27, 2012

Ten great reasons to start using a folder inserter

You’ll be surprised how much difference a Neopost folder inserter can make to your business. As well as automating tedious manual tasks you can effortlessly improve the accuracy and professionalism of your mailings. Whatever your size of business or organisation, and whatever your mail - invoices, statements, promotions, payments or notices - there’s a folder inserter that will help you manage it more efficiently.

If you’re filling envelopes by hand it’s costing you at least 10 cents per item. Imagine how much you could save by automatically folding and inserting your business mailings.

With a folder inserter you can automatically process out-going mail more accurately and up to 22 times faster than doing it by hand.

Save money by folding and mailing in the most cost-effective size. You’ll see really big savings if you process large volumes of mail.

Save hours by linking a folder inserter to a postage machine, giving you an efficient end-to-end process.

You can easily boost your sales by adding promotional marketing leaflets to your regular mail.

Achieve crisp, precise folds, accurately collated inserts and correctly positioned addresses in window envelopes.

To guarantee everyone receives a correct and perfect mail piece, automatic security features include Barcode and Optical Mark Recognition and Double Document Detection.

With load and go technology inexperienced operators, with minimal training, can complete mailing runs.

Take advantage of mail discounts of up to 34% by using our Mail Optimisation Software to configure your mailings. It also makes light work of de-duplication, consolidation, and archiving.

Accurate mailing is guaranteed with our mail piece production control system, which checks outgoing mail against the manifest, allowing discrepancies to be rectified in real time.

For more information on a folder inserter contact us today and speak to one of our qualified mailing specialists.
Posted by Kaisia Cole at 10:15 AM 0 Comments

Thursday, September 20, 2012

Thinking About Printing In Colour? Don't think, just do it!

Colour, it can attract, influence, and even increase retention.

Colour is a powerful tool for any business. The way you present your company’s ideas with the use of colour in printed material is becoming an increasingly important issue. Studies find that using colour in your documents is both impactful and influential.

A recent online study by Harris Interactive about why your boss should let you print in colour produced the following findings. In the study it was found that 25% of the people print using colour to improve retention but in the survey 69% of the respondents stated that they understand new ideas better when they are presented in colour. It would seem to make sense that printing in colour will help to get your ideas and messages read, understood and remembered. In the study 21% of the people print in colour to reduce search time, but the study found that 76% of the people think they can find information faster if it is printed in colour. Wouldn’t it make sense to print things in colour so that more people can find the information that you are trying to share with them in less time?

Research has shown that using colour in business can dramatically improve communication, enhance productivity, and boost sales.

As colour becomes increasingly affordable and easier to control there will be an ever increasing use of colour in printed material. 

Milne Office Systems provides many printers and multifunction systems that provide colour printing. 

Your business should take a closer look at colour. Contact us today!
Posted by Kaisia Cole at 11:15 AM 0 Comments

Thursday, September 13, 2012

Have you ever thought of what a letter opener can do for your business?

Dealing with incoming mail efficiently, is a daily task any business can't ignore. Mail arriving at your business can mean sales enquiries, invoices, cheques or even complaints, so opening and distributing incoming mail quickly and effectively can improve your business efficiency, revenue and customer satisfaction. By using a letter opener to automate this tedious task, you can save time and money by getting the right mail to the right people sooner.
Here are some reasons why a business should start using a letter opener from Milne Office Systems

Save time and increase productivity
A letter opener can automatically open 2500 envelopes in less time than it takes a person to open 38 by hand, which frees employees up to work on more valuable tasks improving productivity
A letter opener can handle mixed mail and standard mail without the need for pre-sorting. From the comfort of your own desk you can open a hundred envelopes in different sizes and thickness in just a few minutes.

Faster internal communications
Faster envelope opening means that the contents reach the addressee quicker so enquiries, orders and cheques can be processed sooner.

Improved cash flow
Cash flow can be improved by using a letter opener , as cheques are identified and separated instantly from other mail and banked sooner. Customer orders can be processed quickly and customer queries answered sooner so revenue and customer satisfaction are boosted.

Enhanced security
Letter openers eliminate the need for individuals to open the mail. They open each piece of mail securely so documents can be removed safely and easily by the operator. Some letter openers have an empty envelope detection facility which ensures all the contents are removed from the envelope so every single cheque, order or claim is removed and actioned as soon as possible.

Preventing your documents from damage
Letter openers ensure that every mail piece is extracted without damage. Letter openers can slit the envelope on one, two or three sides. Precision blades set at paper thickness slit only the envelope, never touching what's inside. There are no messy trimmings to deal with either. They also come with an anti-jamming device for dealing with paperclips and staples.

Simple and efficient operation
Letter openers are easy to use. They have a clear and user friendly control panel and have simple and self explanatory interfaces.

To find out more about our range of letter openers for every size of business, contact us today. One of our specialists would be more than happy to help you!
Posted by Kaisia Cole at 10:00 AM 0 Comments

Thursday, September 06, 2012

Welcome Our Newest Family Members!

Ricoh and Milne Office Systems is pleased to announce the arrival of the newest members of the Ricoh family. The Ricoh Aficio MP 6002SP, MP 7502SP and MP 9002SP combine user friendly customization and a sleek, easy-to-use design to streamline an array of everyday tasks efficiently. These systems offers advanced printing, copying, scanning, and distribution capabilities to ensure fast-moving, intuitive workflows that help reduce total cost of ownership. You may not be able to predict the future but you can prepare for it.
These systems are equipped with many features designed to make your life easier. Check out just a few of these features:

•60, 75, 90ppm respectively for reliable throughput that helps you transition from one job to the next with ease and efficiency

•Printing, copying, scanning, and faxing(optional) capabilities

•Scan and print directly at the device using a USB memory or SD card, for exceptional convenience

•Scan in full colour or black and white

•Quota Setting allows administators to set limits on output for individual users to curb excessive use

•Print high quality documents with clean, crisp 1200 x 1200 dpi resolution

•Preview PDF,JPEG and TIFF documents from a USB/SD card on the full colour touch screen

•Choose from a variety of finishing options including stapling, hole punching or folding

•Check, print, delete, retrieve, or download documents using your computer for paperless faxing that cuts steps and helps to reduce costs

These systems are tough, durable and robust and are exactly what any high volume business needs to make their document processing simple, fast and effective. These systems are easy to use and are fully customizable to suit your needs. Here at Milne Office Systems, we do our best to find a solution that works best for you. Through our simple Docutivity process we can help you get the most out of your investment. For more information, or for help finding a document solution that works best for you, contact us today! Our qualified specialist will be more than happy to help you!  

Posted by Kaisia Cole at 12:00 AM 0 Comments