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Thursday, November 30, 2017

Year End Savings - 4 Reasons to consider upgrading

Thursday, November 30, 2017


The old workhorse is still putting out prints. Faithfully, every day it seemingly handles the document requirements of your office but upon closer examination, does it really save you time and money?

How do you know when it’s time to upgrade?

Consider these 4 factors;

Efficiency - Warm up times to print/copy/scan are likely slow. This can leave extended lag time for customers who require invoices for purchases. The risk of breakdown and costly repairs grows as units reach their maximum copy output. For smaller devices nearing the 250,000 to 300,000 print copy count, breakdowns are inevitable.

Access – In the ever-evolving world of efficiency, it is important to provide remote access printing to your workers. If they are travelling or working from home, jobs can be sent directly to the MFP for review. With the new cloud-based technology of the Ricoh ICE software, projects and documents become easily managed by all who contribute in ‘Real time”. Deadlines are achievable.

Information Security – Every document printed is stored within the hard-drive of the printer. Older devices are not equipped with encryption technology to protect your information.

Material Costs – Inkjet cartridges are becoming costly and harder to find for some of the ‘workhorses’ that are in the field. Ricoh has spent a lot of time and money developing the efficiency of toner and paper usage on all devices. The convenience of having print /scan/share/store functions directly on the MFP has streamlined document management in the workplace.

If you are concerned about how much your printer is costing you, invite one of our experienced analysts in for a consultation. It is amazing how much time and money can be sifted out of your pockets by these older units.
 
Posted by Cindy McKay at 10:55 AM 0 Comments

Thursday, October 26, 2017

Convenience on the Building Site

Milne Office Systems has a wide variety of RICOH products to increase productivity and enhance document management within the office environment but what about in the field?

The RICOH MP305 MFP offers the versatility of a A3 printer in a compact size that can be placed anywhere! Most companies offer large units to print 11x17 but the MP305 uses the bypass tray for the larger documents. Perfect for those times you need the larger prints without the footprint of a large unit.

On the production side, the RICOH MPW6700 produces sharp, crisp, clear prints on a wide format platform. This machine is top-of-the-line in quality and longevity, winning praise from many companies all around the world. Milne offers “Rite as Rain” paper that has protective properties from moisture and the elements found on the job site.

Our RICOH SP4510 printers are handy little workhorses that have a low print-per-page rate that will save you time and money. Toner is included in our maintenance agreements and in most cases, offering same day delivery.

As projects change and evolve, the excess copies can be destroyed on-site with one of our shredder models. The grade of cut on the shred ensures confidentiality.

For more than 20 years, Milne Office Systems has become known for its quality products and service to customers throughout the city and province.

Give us a call for a free consultation to find cost-effective solutions for your print/copy needs!
Posted by Milne Office at 12:00 AM 0 Comments

Tuesday, October 10, 2017

Integrated Cloud Environment (ICE) 2.0

 It is every business’s dream to reduce the paper mountain that can be associated with document management. While there are many software programs available that will help manage the situation, Ricoh has embedded their Integrated Cloud Environment (ICE) on all of their MFP devices with a 30 day free trial included.

The Ricoh Integrated Cloud Environment (ICE) is a document productivity solution provided as a cloud service, to help organizations implement smart digital processes that make their jobs easier.

ICE is embedded software that is ready for activation by entering a license key in the Smart Operation Panel. No software and no server need to be installed.

ICE scans documents directly to email and cloud services, and it uses 128-bit encrypted transmission to safeguard information security. ICE can replace time-consuming manual processes with scanning that features automatic Optical Character Recognition (OCR) and file conversion. ICE can converts scanned documents to common digital file formats, including PDF, Word® and Excel®. ICE provides Mobile Printing support, allowing users to print at any ICE enabled Ricoh device from a laptop or mobile device, by obtaining a document release code. ICE 2.0 was launched last July with five packages, all of which provide mobile printing functionality.

The ICE Office Package provides all the ICE functionality and supports the most popular cloud apps (Box, Dropbox, Google Drive, OneDrive, Sharefile, Evernote, Salesforce, etc). The ICE Advanced Office Package supports all the apps in the ICE Office Package plus 4 advanced apps: Google Apps, Office 365, OneDrive for Business and Syncplicity.

Easy to navigate and user friendly, ICE will transform your business, saving time and money when it comes to accessing and sharing information. Call the experts at Milne today to discuss how to implement your free trial today!
Posted by Milne Office at 12:00 AM 0 Comments

Monday, September 11, 2017

Disaster - fire - flood - vandalism - theft Is your information protected?

 09-11. One of the most impactful days in modern history when two planes were hijacked and flown into the twin towers in New York. Almost 3,000 lives were lost that day. The destruction has scared the city and people around the globe as everyone knows where they were when the news broke.

Hurricanes and forest fires have dominated the news. You can rest-assured that as everyone starts cleaning up after the disasters, there will be valuable information that will be lost. On a personal level, pictures and treasures but on a professional level, archived documents and client records.

If disaster were to strike your business, how protected are you? The archive files you have stored away, the current filing system you employ, either manual or digital, how protected are they? Take a moment to seriously consider this. Could you recover from the damage of lost or destroyed documentation?

Ricoh and Milne Office Systems have several solutions for ensuring that the safety and security of your valuable archives can be stored in a digital cloud environment through any one of the software programs that we offer.

Available software solutions

Whether you have been in business for 25 plus years or if you are a young company with a bright future, don't be caught with out a secure plan in place. When the hurricanes or fires do materialize, we've got you covered.
Posted by Milne Office at 12:00 AM 0 Comments

Saturday, July 01, 2017

Hot dog days of Summer!

 We are excited to announce the launch of our new IN series Mailing systems from Neopost.

Please see our updated Mailnig Machine features under our Neopost heading.
Posted by Milne Office at 12:00 AM 0 Comments